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TU Delft Repository policies

Open Door policy template
Just de Leeuwe, 01 March 2011
Start of the TU Delft Repository: 01-02-2005
Repository name: TU Delft Repository
Repository url: http://repository.tudelft.nl
OAI base url: http://oai.tudelft.nl/ir

Metadata Policy - for information describing items in the repository

1. Access to Metadata

Anyone may access the metadata free of charge.

2. Re-Use of Metadata

The metadata may be re-used in any medium without prior permission for not for- profit purposes and re-sold commercially provided the OAI Identifier or a link to the original metadata record are given.
For more information contact:

Ask Your Library
T +31 15 278 78 13
E library@tudelft.nl
W http://www.library.tudelft.nl/contact/

Data Policy - for full text and other full data items

1. Access to Full Items

Access to some full items is controlled because of a publisher's, funders or internal embargo period.

2. Re-Use of Full items

Copies of full items generally can be reproduced, displayed or performed, and given to third parties in any format or medium for personal research or study, educational, or not-for-profit purposes without prior permission or charge. provided: - Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
- Full items must not be sold commercially in any format or medium without formal permission of the copyright holders
- Some full items are individually tagged with different rights permissions and Conditions like Creative Commons.
- Mention of the repository is appreciated but not mandatory

Content Policy - for full-text and other full data items

1. Repository type

This is an institutional repository.

2. Type of Material

The TU Delft Repository holds all types of institutional materials except: learning objects

3. Papers may include:

4. Principal Languages:

Dutch and English

Submission Policy - concerning depositors, quality & copyright

1. Eligible depositors

Items may be deposited by academic staff of the organisation, their delegated agents or the library staff.

2. Deposition rules

- Eligible depositors must deposit metadata for all their publications.
- Eligible depositors must deposit full texts of all their publications although they may delay making them publicly visible to comply with publishers' or internal embargos.

3. Moderation

The administrator only adopts items for the eligibility of authors/depositors, relevance to the scope of the TU Delft Repository, valid layout and format, and the exclusion of spam.

4. Content Quality Control

The validity and authenticity of the content of submissions is the sole responsibility of the depositor.

5. Publishers' and Funders' Embargos

Items can be deposited at any time, but public visibility may be delayed because of a publishers', funders' or internal embargo.

6. Copyright Policy

- Any copyright violations are entirely the responsibility of the authors/depositors.
- If TU Delft Repository receives proof of copyright violation, the relevant item will be removed immediately.
For more information: list recommended file formats: http://repository.tudelft.nl/

Preservation Policy

1. Retention Period

Items will be retained indefinitely.

2. Functional preservation

TU Delft Repository ensures continued readability and accessibility.

TU Delft Repository is working with external partners (i.e. Royal Library of the Netherlands ) to:
  • convert or migrate file formats
  • develop and implement software emulations for old file formats
  • record preservation metadata
  • backup items in external archives

3. File Preservation

- TU Delft Repository regularly backs up its files according to current best practice.
- The original bit stream is retained for all items, in addition to any upgraded formats.

4. Withdrawal policy

Items may not normally be removed from TU Delft Repository
Acceptable reasons for withdrawal include:
  • Proven copyright violation or plagiarism
  • Legal requirements and proven violations
  • National Security
  • Falsified research
  • Duplicationa

5. Withdrawn items

Withdrawn items are deleted entirely from the database.
Withdrawn items' identifiers/URLs are retained not at all.

6. Version Control

- Changes to deposited items are not permitted.
- If necessary, an updated version may be deposited. The original URL will be linked to the latest version.

7. Closure Policy

In the event of TU Delft Repository being closed down, the database will be transferred to another appropriate archive.